How to Format Court Documents
Authored By: Northwest Justice Project
When you give documents to a Washington state court, it is important to format the documents correctly. This document outlines the rules you must follow. #9938EN
- Should I use this?
- Are there rules for how court papers should look?
- What if I do not follow these rules?
- What is a pattern form?
- Should I use up-to-date forms?
- What are my county's rules?
- What if I do not follow my local rules?
- Why should I review my papers before filing?
- What if I have questions that this did not answer?
- Get Legal Help
Yes, if you are doing your own court papers for a court case.
You must use letter-sized (8½ x 11 inches) white paper. You must write or type on only one side of the page.
All handwriting must be readable.
The first page must have a margin of at least three inches from the top and one inch from the other 3 sides. Each page after that must have at least one inch for each margin.
Your papers should not have any highlighting or colored marking.
Civil Rule 10(e) has format recommendations.
It depends. The Court Clerk's office may fine you. Or they may reject and return your papers. This could cause you to miss a court deadline.
- Note: Forms on the Administrative Office of the Courts (AOC) website (www.courts.wa.gov/forms) have the required margins, but they are not on pleading (numbered) paper. Some counties require "pleading paper." Check your county's local rules. See if you must use pleading paper. If you are using an AOC form, you can buy pleading paper at an office supply store and copy your form onto it.
For many different kinds of cases, the AOC created forms you must or should use. It is easier than creating your own form. The AOC may change (update) forms after the law changes or for other reasons.
Yes. Pattern forms are available for many commonly used documents. If you use a pattern form, you will know the format is correct.
Before buying or using a pattern form, make sure it is the latest version.
The revision date (the last date the form was updated) is in the footer in the lower left corner of the form, just above the form number. Example:
RCW 26.09.020; 26.60.100
Mandatory Form (06/2020)
FL Divorce 201
Your county's superior court may have its own forms you should use. Get those from the clerk and/or at the law library.
You can find state rules and many local rules at www.courts.wa.gov/court_rules. Rules starting with GR are statewide rules for all courts. Rules starting with CR are statewide rules for civil (not criminal) cases in superior court.
You may also need to follow local rules. See the box in "Are there rules for how court papers should look?"
If yours is a family law case, and your county has a courthouse Family Law Court Facilitator, that person can help you follow local rules.
You may be fined.
The clerk may return your documents to you without filing you.
The clerk may determine that your paper or material is improper or inappropriate for filing or scanning. The court may order the paper sealed or converted to an exhibit.
To look for things that might cause the clerk to reject your papers, such as:
The caption does not match the case title
The document is missing the case caption
The case number is wrong
You left out pages
You set a hearing on a day the court cannot hear it
You reversed the parties' names on the case caption
Your papers are not formatted correctly
You are trying to file an order, decree, judgment or bond that the judge has not signed yet
You are trying to file discovery documents (you do not have to file those) (read "Doing Discovery:" Interrogatories and Requests for Production)
If your county has a family law facilitator, they may be able to help you.
Get Legal Help
Visit Northwest Justice Project to find out how to get legal help.